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Working with Setlists

Managing a score’s setlist and library membership

The “setlists” tab in the metadata panel lets you quickly manage which setlists the current score is a part of. Tap a setlist to add the current score to it (a blue checkbox will appear) and tap it again to remove it. If you have multiple libraries set up, a similar “libraries” panel lets you manage library membership in the same manner.

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Rearranging Setlists

In the Setlists menu, with the “Manual” sort order selected, you can arrange your setlists or their contents by tapping the Edit button and using the control on the right-hand side of each item (three horizontal lines). Tap and hold the control until the row pops out of the table view, and then drag the score upward or downward. You can also do this from within the full screen setlist editor, where the gray bars are always visible in the setlist column.

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Sharing a setlist

If you’re using setlists as a group, forScore makes it easy to share them with your colleagues, even if they’re using another app. Setlists can be shared from the root view of the setlist menu (that’s the list of all of your setlists, not the contents of a specific setlist). If you’re using forScore 10 or newer, swipe from right to left over the setlist you want to share and choose the gray “Share” option that appears. If you’re using an earlier version of forScore, tap the “Edit” button on the right-hand side of the menu’s navigation bar, then select your setlist and tap “Share” from the options at the top of the list. Either method will present you with the following options:

Text List

For colleagues using paper, a text list might be the best choice. It sends a numbered list of titles and composers.

Setlist Only

If your colleagues are using forScore and already have the PDF files they’ll need, this choice is best. It’s a forScore-specific file type (4SS), and it includes all of the information about your setlist but leaves out the score files themselves.

Include Scores

This also creates a forScore-specific .4SS file, but includes the necessary PDF files as well. It does not include any additional information about each score, however, such as annotations, metadata, and more.

Include Scores & Extras

This also creates a forScore-specific .4SS file, but includes the necessary PDF files and additional information about each score like annotations, metadata, and more.

Merged PDF (forScore 8+)

You can also merge the scores in your setlist into one long PDF file. This option is great for colleagues who are using another music reader.

Annotated Merged PDF (forScore 8+)

Like the last choice, this merges your setlist’s scores into one long PDF file, but this time also includes permanent annotations.

Note: If you’re planning on sharing your setlist via email, you may need to check that the combined file sizes of all the scores in the setlist are smaller than any attachment limit your email provider may have.

Sharing Setlists via Cloud Services

If your setlist file is too large to be sent via email or your group uses a cloud service to share files, you can upload your setlist through the Services panel:

  • Open the Tools menu and choose Services.
  • Navigate through your cloud service’s folders until you’re viewing the folder you’d like to send the file to.
  • Tap the + button at the bottom of the panel.
  • Choose the Setlists view.
  • Tap to select one or more setlists.
  • Tap the Format button in the lower right corner to toggle between the options. In the services panel, only Setlist Only, Include Scores, and Include Scores & Extras are available options.
  • When ready, tap the Upload button in the upper right corner and the upload will begin.
  • Use your cloud service’s sharing functions to share the file or folder with other forScore users.

Sharing Setlists via Bluetooth

You can also use the Bluetooth file transfer panel (in the Tools menu) to send setlists to other nearby iPads. In this case, setlists are listed after all files in your library, so look toward the bottom of the list to locate the setlist you’d like to share.

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Understanding the setlist menu

Unlike the score menu, with automatically generated contents, the setlist menu is completely manual. Create a setlist by tapping the + button and typing in a title, and rename or move it up or down at any time by tapping the “edit” button. Tap on any setlist to view or edit its contents.

The main list of setlists and the contents of each individual setlist can be sorted manually, alphabetically, or by least-recently played (fresh). In addition, individual setlists can be sorted randomly and shuffled at any time: drag the list downward until you see the refresh control, then let go to re-shuffle the queue.

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Moving setlists between libraries

With forScore 10 or later, use these instructions to manage a single setlist’s library membership:

  • Open the main setlist menu and tap the circled “i” button next to the setlist you want to edit
  • Tap to select a library from the list and a check mark will appear next to it
  • The app will prompt you to move all associated files from that setlist to the corresponding library if applicable
  • Tap the back arrow to return to the setlist menu

If you want to edit multiple setlists at once, or if you’re using forScore 9 or earlier, use these instructions:

  • Open the main setlist menu and tap Edit in the upper right corner
  • Tap to select one or more setlists, then tap the Edit option that appears at the top of the menu
  • Tap to select a library from the list and a check mark will appear next to it
  • The app will prompt you to move all associated files from that setlist to the corresponding library if applicable
  • Tap the back arrow to return to the setlist menu

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Setlist folders

Setlist folders allow you to organize your setlists into discrete groups. Unlike in the score menu, where an item can appear in multiple category lists based on its attributes, folders are concrete locations: a setlist can only ever be in one folder at a time, just like on a computer.

To create a new empty folder, tap the “edit” button and then tap the new folder icon with a “+” symbol inside it. Supply a name and your folder will appear at the bottom of the list. Folders can be rearranged and mixed in with your other setlists, so you can put them anywhere in your list.

Use the setlist metadata panel to move a setlist into or out of a folder. Tap the circled “i” button next to any setlist or use edit mode to select multiple setlists and batch edit them to change their folder location. Select any existing folder, create a new one, or select “no folder” to move your setlist or setlists.

Note: Setlist folders are available in forScore 10 or later.

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Adding and removing setlists

To delete an entire setlist, swipe your finger across it from right to left and confirm by pressing the “delete” button. You can also tap the “edit” button and select one or more setlists, then choose “delete” from the options along the top.

Use the same process to remove one or more entries from a setlist (note that the buttons will read ‘remove’ instead of ‘delete’ since removing an item from a setlist doesn’t affect the original item).

While viewing a setlist, use the + button to add new items to it. A full- screen editor will appear, showing you the current setlist on the left and your library on the right. Tap on any item in your library to add it to your setlist—a dot will appear next to items that already belong to the setlist. You can also delete items from the setlist or rearrange them at any time.

Three buttons along the bottom of the editor give you additional options: add the current score to your setlist, create a placeholder with a custom name, or add all of the items listed on the right to your setlist at once.

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